Procedure for excess materials return memo

1.0	PURPOSE To lay down a procedure for Return Excess material to Store department
2.0	SCOPE This SOP is applicable to return the excess material to store department at Company Name.
3.0	RESPONSIBILITY Production chemist, Store Incharge and IPQA Chemist.
4.0	ACCOUNTABILITY Head Quality Assurance.
5.0 5.1 5.2 5.3 5.4 5.5 5.6	PROCEDURE Production officer/ Chemist will arrange Excess material left after completion of the batch and put the details of material in the Annexure-I. Store dept. shall not be receive any preprinted Packing material through Excess material return memo by given by production Dept.(ensure that the materials are not printed any batch details of the product). The Dispensing labels shall be return to store dept. along with Excess material memo. Company Name Plot No-46 & 49, Sector-6A, IIE, SIDCUL, Haridwar [Uttarakhand]. EXCESS MATERIAL RETURN LABEL Name of the Material:- Material Return from (Product Name):- Batch No:- Reference No.:- Quantity:- Analytical report No.:- Date Production Sign /Date Checked by: Sign /Date (QA)  Plastic bottle/Caps/Plugs shall be packed in fresh polybags and in the shippers and then shall be returned to store ensuring Excess material return memo labels are affixed both on polybags and shippers. If any number of pack is more than one for an item one label to be affixed to each pack. Production shall be returned to printed foils, PVC, PVDC by covering in black polybag and ensure to affix coated side label on it.
6.0	REFERENCES      Nil

7.0

ANNEXURES

Annexure No.	Title of Annexure	Format No.
Annexure I	EXCESS MATERIAL RETURN MEMO	QA/029/F01-00

8.0	ABBREVIATIONS

Abbreviations						Full Forms
SOP						Standard Operating Procedure
QA						Quality Assurance
IPQA						In Process Quality Assurance
9.0	DISTRIBUTION
Master Copy							Head Quality Assurance Department
Controlled office Copy No. 1							Head Quality Assurance Deptt.
Controlled office Copy No. 2							Head Production (Tablet) Deptt.
Controlled office Copy No. 3							Head Production (Liquid) Deptt
Controlled office Copy No. 4							Head Production (External) Deptt
Controlled office Copy No. 5							Head Production (Soap) Deptt
Controlled office Copy No. 6							Head Ware house Deptt.( External)
Controlled office Copy No. 6							Head Ware house Deptt.( Main)
10.0		REVISION HISTORY
S.No.			Revision No.	Effective Date	Reason for Revision			Details of Change	Authorized By (sign & Date)

                                   

Annexure I

EXCESS MATERIAL RETURN MEMO

Sr. No.	Date	Name of Excess Material	Analytical Report No.	Material Reference No.	Product Name (From reference Batch)	Batch No(From reference batch)	Quantity issued (Reference) No.)	Balance Quantity	Quantity Returned	Returned  by (Production)	Received by (Store)
	Reason for material returned to store :-